Newport Harbour Commissioners

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Marine Policies

PMSC Statement of Compliance

Finance Policy

Strategies, Policies and Plans

 

Strategic Objectives

The Newport Harbour Commissioners aims are:

The Port Marine Safety Code and Guide to Good Practice on Port Marine Operations

1n 1998 the Department of Transport, in light of the" Sea Empress" disaster, undertook a review of the 1987 Pilotage act, the act of Parliament that had conferred responsibility for Pilotage in the UK upon Competent Harbour Authorities. The review concluded that Pilotage should rightly remain the responsibility of Competent Harbour Authorities and become integrated with other port marine activity under the management and responsibility of the Statutory Authority. Several recommendations also came from this review, the principle one being the Port Marine Safety Code. (PMSC)

The Port Marine Safety Code (PMSC) was first published on 15 March 2000 and introduced a national standard for every aspect of port marine safety. The Code establishes a measure by which Harbour Authorities can be held accountable for their legal powers and duties to run their harbours' in safety. It is intended that the Code applies to all Harbour Authorities and, since 2016, other non statutory marine facilities such as marine berths, terminals and jetties.

Put simply, the PMSC serves to outline the requirements of the various applicable laws, acts and orders, in such a way that we, as Harbour Authorities and their appointed port marine staff, can be reasonably assured that if we follow the code we are following the national standard and are most probably fulfilling the various duties and responsibilities under the legislation that we are duty bound to observe.

Both the Code and Guide to Good Practice have been updated and new versions were published in November 2016 and February 2017 respectively.

Marine Safety Plan

The Marine Safety Plan 2018 - 2021 covering marine operations in Newport Harbour. Document

The Newport Harbour Authority Marine Policies & Port Marine Safety Management System.

The Safety Management System prescribed in the PMSC focuses on the safe management of our port marine activities, ensuring that the risks are properly assessed, reviewed and updated as trades and practices change or when our experiences dictate the need. Along with risk assessment, monitoring and review the PMSC expects a Harbour Authorities’ Safety Management System to incorporate safety policies and procedures to:

The Port Marine Safety Code states that a Port Marine Safety Management System should also:

Where appropriate, the Port Marine Safety Management System should assign responsibility for associated matters -such as the safety of berths; for maintaining channels; hydrographic surveys; environmental monitoring; and the provision of appropriate engineering and environmental advice.

Policy document (pdf )

Safety Management System (pdf)

PMSC Statement of Compliance.

The PMSC requires all Harbour Authorities to publish plans and to report on that plans effectiveness, in a format of the Harbour Authorities choosing.

Every 3 years Newport Harbour Commissioners will issue a statement of compliance with the PMSC , please follow the link to view the most recent statement.

PMSC - Statement of Compliance (pdf - 38k)

Finance Policy

Newport Harbour Commissioners (“NHC”) conduct their financial affairs with the aim of generating sufficient funds, primarily from Harbour Dues, to allow their legal duties to be undertaken in an efficient, effective and economic manner. NHC is a not-for-profit organisation set up by Act of Parliament. A reserve fund will be maintained as Commissioners see fit but overall, the organisation will match its income to its costs over the medium to long term.

The level of Harbour Dues is kept under constant review. A detailed formal review will be undertaken at both the December and March meetings. Where an amendment to Harbour Dues is required all stakeholders and other interested parties will be informed as soon as possible.

When setting the Harbour Due to be levied NHC will have due regard to, inter alia:

  • The predicted level of shipping using the Port and Harbour of Newport

  • Level of any other income to be received

  • Ongoing costs to be defrayed whilst fulfilling the objectives of the Commissioners

  • In particular, the level of large costs that must be expended – e.g. costs relating to Dredging of the approach channel, Harbour Master service, Trinity House, Administrative Costs and other navigational matters

  • The level of reserves that the Commissioners consider should be maintained for any reason

    No payments will be made without the approval of the Commissioners unless there are exceptional circumstances (e.g. an emergency in the Harbour) where the Chairman/ Vice Chairman may authorise expenditure. In that event approval from Board members will be sought as soon as possible. If possible, the Chairman will discuss the payment with the Vice Chairman and any other Commissioner(s) in advance of giving his approval.

    All cheques will be signed by 2 Commissioners. On the rare occasions where this is not possible the Secretary will act as the second signatory.

    On occasion debts due to the Commissioners are not paid within an appropriate timeframe. The Commissioners policy on pursuing slow payers is as follows:

  1. When the Clerk is informed that a vessel has arrived at the Port and Harbour of Newport, an invoice will be raised based upon the publicly-quoted gross tonnage of that vessel and the published Harbour Due levy. The invoice makes clear that payment is due upon receipt

  2. If full payment is not received after one month a statement will be sent to the Agent reminding them that the payment is now late and the invoice should be settled by return

  3. If full payment is not received after 2 months a second statement will be remitted again stating that payment is due and that further action will be taken if the payment is not settled. Statutory interest will be applied accruing from the date of the invoice if full payment has not been received within this two month period.

  4. If full payment is still not received after 3 months, Statutory Interest will continue to be levied on the outstanding amount due and the debtor advised that the matter will either be placed in the hands of solicitors or submitted to the County Court Money Claims Service if payment is not received within 7 days, NHC will also seek to recover its costs

Updated December 2020

Finance Policy (pdf)